Services
Accounts Receivable
We will provide a convenient and secure means of receiving homeowner assessment payments. Payments will be received, receipted and deposited each business day. Homeowners may also elect to make payment by a number of convenient methods of their choosing.
Accounts Payable
​We will receive invoices from your vendors. These invoices will be scanned into our system and processed for Board review. As invoices require Board review/approval you will receive an email that items await your action.
Financial Reconciliation
We will reconcile your association’s bank accounts monthly as part of our monthly reconciliation process.
Financial Controls
We have developed our systems to segregate duties to protect your association from fraud or mismanagement. Team members who receive payments are different from those who set up and approve invoices. Each step in the process is reviewed for opportunities to provide added layers of protection.
Financial Reporting
We will prepare standard financial reports, and will submit them to your Board, monthly on the 15th of the month following the period being reported.
Administrative Support
We will support the board in maintaining its owners’ list, supporting resale & refinance documentation requests, providing new owners with a letter of introduction and welcome.
Past Due Account Administration
We will regularly review homeowner accounts for delinquencies. As delinquencies occur, we will follow the association’s collection practices by posting late fees and interest as appropriate. Notices of delinquency are promptly mailed to homeowners with unpaid balances.
Document Retention
We will maintain association documents provide us for future Board reference (e.g. insurance policies, meeting minutes, meeting notices, vendor invoices, as exmples).